Gmail tasks
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Think of every email you get as either something you need to take action on, track, or refer to later. These are the three main options in the GTD Gmail workflow: The plane ticket for a conference you are attending? You will need to refer to it later. Sent an email to a colleague and waiting for a reply? You need to track it. GTD G mail WorkflowĪn email from your boss about a project you are working on? You need to take action on it. Let’s start with the email workflow I use to process daily work using the GTD Gmail system. The greatness of it is that it’s hard to lose overview using this setup. It takes less than 15 minutes to set up but saves you hours per day!Įver since I use this system, I cringe when looking at other email inboxes, even the “clean” ones. I find the Gmail tab system extremely messy (I hate it so much that I would prefer having no system at all) and the quick-fix most people use – setting up hundreds of filters – is far from ideal. 0 Plugins: you can build this framework using only standard Gmail features.Reference in the Second Box: these are items that I need to check regularly, multiple times a day I remove them when I don’t need them anymore.To-Dos in the First Box: all items that I need to take action on are at the top, making it easier to grab them and use my effective to-do list format.GTD Gmail: your to-dos and references on the right side, helping you get things done.Inbox Zero: on the left side, easy to manage and fast to clean up.Here’s how my GTD Gmail Inbox looks like: Inbox Zero on the Left, GTD Gmail on the right. I’ve based the main framework on his approach and then I built on it using productivity hacks while simplifying other parts.
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I got the original idea for the GTD Gmail system from Andreas Klinger. Let’s get started! Getting Things Done Email Organization Trimming your GTD Gmail will allow you to find emails faster.įinally, I’ll offer additional advice on how you can stop getting so much email in the first place. Once everything is set up just the way you want it, it’s time for the first cleaning of your inbox. Then, we will go over filters (only the essentials one!) and folders so your GTD Gmail only shows truly important emails.Īfter that, it’s time to build on the main framework using simple productivity hacks, like keyboard shortcuts, auto-advance, and many others.
#Gmail tasks how to
If you want to copy my framework, I will show you how to set it up in under 15 minutes with step-by-step screenshots and instructions. Here’s everything we are going to cover in this post:įirst, I’ll show you how I process daily work with the email workflow of the GTD Gmail Inbox. Creating Labels, Filters, and Matching: Step-by-Step Guide.#4 Final Adjustments: Using the Inbox Layout.
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GTD Gmail Integration: Step-by-Step Guide.You can save all conversations that need action on – a reply, a reminder or a task – while still keeping an inbox zero. Using this productivity system your Gmail will double as an inbox as well as your task manager. That’s a total 17 hours, a third of their workweek.
#Gmail tasks plus
But 30% of that time, the emails are neither urgent nor important.Įach week, the “typical’’ knowledge worker spends almost 12 hours processing email at work plus a little over 5 hours from home. If you don’t have a management system in place, it can be the ultimate time-waster, hurting productivity.Īccording to a study by Carleton University, people spend one-third of their time at the office – and half of the time they work at home – reading and answering emails. It makes email processing a breeze – reaching Inbox Zero in less than 5 minutes – while also keeping in sight important tasks and to-dos.Įmail is the devil of the Knowledge Economy. As of today, we’ve yet to encounter it on several accounts that we checked.I am going to tell you about my GTD Gmail system and how I use it in daily life. The ability to star in Google Tasks is rolling out now and will be fully live in the coming weeks.
#Gmail tasks update
We hope this update makes it easier for you to prioritize your tasks and quickly navigate to important tasks across your projects. On the web sidebar, “Starred” will appear as the first item in the dropdown switcher menu. Besides standing out in whatever list you’re currently viewing, there’s a new starred view at the very left of the mobile app. Original 6/8: The outline of a star appears to the right of all tasks and turns blue when tapped.